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51-477: Microsoft Outlook is a personal information manager software system from Microsoft , available as a part of the Microsoft 365 software suites. Though primarily being popular as an email client for businesses, Outlook also includes functions such as calendaring , task managing , contact managing , note-taking , journal logging , web browsing , and RSS news aggregation . Individuals can use Outlook as

102-778: A stand-alone application ; organizations can deploy it as multi-user software (through Microsoft Exchange Server or SharePoint ) for shared functions such as mailboxes , calendars , folders , data aggregation (i.e., SharePoint lists), and as appointment scheduling apps . Other than the paid software on Windows and Mac desktops that this article talks about, the Outlook name also covers several other current software: Outlook has replaced Microsoft's previous scheduling and email clients , Schedule+ and Exchange Client . Outlook 98 and Outlook 2000 offer two configurations: Perpetual versions of Microsoft Outlook include: Includes iOS and Android support Microsoft Outlook

153-523: A "secure" form on Microsoft Azure servers located in the United States. On Exchange accounts, these servers identify as a single Exchange ActiveSync user in order to fetch e-mail. Additionally, the app does not support mobile device management , nor allows administrators to control how third-party cloud storage services are used with the app to interact with their users. Concerns surrounding these security issues have prompted some firms, including

204-1373: A built-in Junk Mail filter. Service Pack 2 has augmented these features and adds an anti- phishing filter. Outlook add-ins are small additional programs for the Microsoft Outlook application, mainly purposed to add new functional capabilities into Outlook and automate various routine operations. The term also refers to programs where the main function is to work on Outlook files, such as synchronization or backup utilities . Outlook add-ins may be developed in Microsoft Visual Studio or third-party tools such as Add-in Express. Outlook add-ins are not supported in Outlook Web App . From Outlook 97 on, Exchange Client Extensions are supported in Outlook. Outlook 2000 and later support specific COM components called Outlook Add-Ins. The exact supported features (such as .NET components) for later generations were extended with each release. In March 2016, Salesforce announced that its relationship intelligence platform, SalesforceIQ , would be able to seamlessly integrate with Outlook. SalesforceIQ works from inside

255-451: A group-style conversation. The app lets users create groups, mention their contacts, share Office documents via OneDrive and work on them together, and participate in an email conversation. The app also allows the finding and joining of other Outlook Groups. It was tested internally at Microsoft and launched September 18, 2015, for Windows Phone 8.1 and Windows 10 Mobile users. After its initial launch on Microsoft's own platforms they launched

306-547: A large number of different e-mail services and platforms, including Exchange , iCloud , Gmail , Google Workspace (formerly G Suite), Outlook.com , and Yahoo! Mail . The app supports multiple email accounts at once. Emails are divided into two inboxes: the "Focused" inbox displays messages of high importance, and those from frequent contacts. All other messages are displayed within an "Other" section. Files, locations, and calendar events can be embedded into email messages. Swiping gestures can be used for deleting messages. Like

357-566: A more standards-compliant email client since the release of Outlook 2007. Outlook and Exchange Server internally handle messages, appointments, and items as objects in a data model which is derived from the old proprietary Microsoft Mail system, the Rich Text Format from Microsoft Word and the complex OLE general data model. When these programs interface with other protocols such as the various Internet and X.400 protocols, they try to map this internal model onto those protocols in

408-445: A proprietary Microsoft communications protocol that was formerly used by Hotmail. Personal information manager Personal information can include any of the following: Some PIM/ PDM software products are capable of synchronizing data over a computer network , including mobile ad hoc networks (MANETs). This feature typically stores the personal data on cloud drives allowing for continuous concurrent data updates/access, on

459-542: A service licensing program that makes Office programs available as soon as they are developed). Outlook for Mac 15.3 improves upon its predecessors with: The "New Outlook for Mac" client , included with version 16.42 and above, became available for "Early Insider" testers in the fall of 2019, with a public "Insider" debut in October 2020. It requires macOS 10.14 or greater and introduces a redesigned interface with significantly changed internals, including native search within

510-436: A strict contract which prohibits the information from being used for advertising purposes. In 2017, Bing was replaced by Google as the search engine for Spotlight. Additionally, Apple has stated that while Spotlight seeks to obscure exact locations, the information is typically more precise in densely populated areas and less so in sparse ones. Spotlight data sharing may be disabled from Spotlight System Preferences by deselecting

561-544: A system running a version of macOS older than Mac OS X Tiger, it will re-index the volume from scratch. Within Tiger, Spotlight can be accessed from a number of places. Clicking on an icon in the top-right of the menu bar opens up a text field where a search query can be entered. Finder windows also have a text field in the top-right corner where a query can be entered, as do the standard load and save dialogue boxes. Both of these text fields immediately start listing results of

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612-556: A way that can be reversed if the ultimate recipient is also running Outlook or Exchange. This focus on the possibility that emails and other items will ultimately be converted back to Microsoft Mail format is so extreme that if Outlook/Exchange cannot figure out a way to encode the complete data in the standard format, it simply encodes the entire message/item in a proprietary binary format called Transport Neutral Encapsulation Format (TNEF) and sends this as an attached file (usually named "winmail.dat") to an otherwise incomplete rendering of

663-495: A web browser's history or bookmarks can be searched. It also allows the user to narrow down searches with creation dates, modification dates, sizes, types and other attributes . Spotlight also offers quick access to definitions from the built-in New Oxford American Dictionary and to calculator functionality. There are also command-line tools to perform functions such as Spotlight searches. Spotlight

714-511: Is able to search networked Macs running Leopard (both client and server versions) that have file sharing enabled. A feature called Quick Look has been added to the GUI that will display live previews of files within the search results, so applications do not have to be opened just to confirm that the user has found the right file. The syntax has also been extended to include support for worded Boolean operators ("AND", "OR" and "NOT"). These variants of

765-447: Is activated by client requests or changes to the filesystems that it monitors. It is fed information about the files on a computer's hard disks by the mdimport daemon; it does not index removable read-only media such as CDs or DVDs , but it will index removable, writable external media connected via USB, FireWire, or Thunderbolt, and Secure Digital cards. Aside from basic information about each file like its name, size and timestamps,

816-554: Is an email and personal information manager software primarily used in professional settings. As part of the Microsoft Office suite , it offers email management, contact storage, calendar scheduling, and task tracking. Outlook can function independently or as part of a larger Microsoft ecosystem, including integration with SharePoint for file sharing. While it stores email data locally for offline access, newer versions restrict link opening to Microsoft's own browsers. Privacy

867-715: Is designed to consolidate functionality that would normally be found in separate apps on mobile devices, similar to personal information managers on personal computers . It is designed around four "hubs" for different tasks, including "Mail", "Calendar," "Files" and "People". The "People" hub lists frequently and recently used contacts and aggregates recent communications with them, and the "Files" hub aggregates recent attachments from messages, and can also integrate with other online storage services such as Dropbox , Google Drive , and OneDrive . To facilitate indexing of content for search and other features, emails and other information are stored on external servers. Outlook mobile supports

918-410: Is not documented nor guaranteed; the format saw over 10 versions released since version 1 in 2008. The standard .eml format replicates the format of emails as used for transmission and is therefore compatible with any email client which uses the normal protocols. Standard-compliant email clients, like Mozilla Thunderbird , use additional headers to store software-specific information related e.g. to

969-750: Is now located in the center of the screen by default, though the search bar (and/or the window itself) can be dragged to wherever the user prefers it to pop up. In addition to doing everything that the previous versions of Spotlight could do, the Yosemite revamp of Spotlight adds a preview or info pane on the right side (with results on the left side), and also adds support for searching through Misplaced Pages, Maps, and other sources. A search tool also named Spotlight has been included on iOS (formerly iPhone OS) products since iPhone OS 3 and in iPadOS . The feature helps users search contacts, mail metadata , calendars, media and other content. Compared to Spotlight on macOS,

1020-645: Is severely degraded in latest versions, as new Outlook sends passwords, mails and other data to Microsoft. Outlook 2002 introduced these new features: Outlook 2003 introduced these new features: Features that debuted in Outlook 2007 include: Features that debuted in Outlook 2010 include: Features that debuted in Outlook 2013, which was released on January 29, 2013, include: Features that debuted in Outlook 2016, include: Features that debuted in Outlook 2019, include: Microsoft made several versions of Outlook for older Mac computers, but only for email accounts on specific company servers ( Exchange ). It wasn't part of

1071-553: Is the first native version of Outlook for MacOS . Outlook 2011 initially supported Mac OS X's Sync Services only for contacts, not events, tasks or notes. It also does not have a Project Manager equivalent to that in Entourage. With Service Pack 1 (v 14.1.0), published on April 12, 2011, Outlook can now sync calendar, notes and tasks with Exchange 2007 and Exchange 2010. On October 31, 2014, Microsoft released Outlook for Mac (v15.3 build 141024) with Office 365 (a software as

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1122-563: The European Parliament , to block the app on their Exchange servers. Microsoft maintains a separate, pre-existing Outlook Web Access app for Android and iOS. Outlook Groups was a mobile application for Windows Phone , Windows 10 Mobile , Android and iOS that could be used with an Office 365 domain Microsoft Account, e.g. a work or school account. It is designed to take existing email threads and turn them into

1173-533: The Finder, allowing for a more unified GUI. The unique Spotlight window in Tiger allowed sorting and viewing of search results by any metadata handled by the Finder; whereas Spotlight Finder windows in Leopard are fixed to view and sort items by last opened date, filename and kind only. Under Leopard there is currently no way to save window preferences for the Finder window that is opened via Spotlight. Since Leopard

1224-761: The Introduction of iOS 7, Spotlight no longer has its own dedicated page, but is accessible by pulling down on the middle of any Homescreen. On September 17, 2014, Spotlight Search was updated with iOS 8 to include more intuitive web results via Bing and Misplaced Pages , as well as quicker access to other content. With iOS 9 , Spotlight Search has been updated to include results of content in apps. In 2021, Apple introduced Image Search in Spotlight on iOS , Spotlight now uses intelligence to search photos by location, people, scenes, or objects, and using Live Text, Spotlight can find text and handwriting in photos. Since

1275-481: The Outlook inbox providing data from CRM , email, and customer social profiles. It also provides recommendations within the inbox on various aspects like appointment scheduling , contacts, responses, etc. Microsoft Outlook Hotmail Connector (formerly Microsoft Office Outlook Connector ), is a discontinued and defunct free add-in for Microsoft Outlook 2003, 2007 and 2010, intended to integrate Outlook.com (formerly Hotmail) into Microsoft Outlook. It uses DeltaSync ,

1326-522: The Spotlight menu has doubled as a calculator , with functionality very similar to the Google search feature (but without the need to be online), as well as a dictionary that allows one to look up the definition of an English word using the Oxford Dictionary included in macOS. In OS X Yosemite , the Spotlight search UI was completely redesigned. Instead of it acting as a drop-down menu, it

1377-442: The application for Android and iOS on September 23, 2015. Outlook Groups was updated on September 30, 2015, that introduced a deep linking feature as well as fixing a bug that blocked the "send" button from working. In March 2016 Microsoft added the ability to attach multiple images, and the most recently used document to group messages as well as the option to delete conversations within the application programme. Outlook Groups

1428-495: The author. This affects publishing newsletters and reports, because they frequently use intricate HTML and CSS to form their layout. For example, forms can no longer be embedded in an Outlook email. Outlook for Windows has very limited CSS support compared to various other e-mail clients. Neither CSS1 (1996) nor CSS2 (1998) specifications are fully implemented and many CSS properties can only to be used with certain HTML elements for

1479-676: The client that no longer depends on macOS Spotlight . Some Outlook features are still missing from the New Outlook client as it continues in development. To date, the Macintosh client has never had the capability of syncing Contact Groups/Personal Distribution Lists from Exchange, Microsoft 365 or Outlook.com accounts, something that the Windows and web clients have always supported. A UserVoice post created in December 2019 suggesting that

1530-483: The desired effect. Some HTML attributes help achieve proper rendering of e-mails in Outlook, but most of these attributes are already deprecated in the HTML 4.0 specifications (1997) . In order to achieve the best compatibility with Outlook, most HTML e-mails are created using multiple boxed tables, as the table element and its sub-elements support the width and height property in Outlook. No improvements have been made towards

1581-525: The desktop Outlook, Outlook mobile allows users to see appointment details, respond to Exchange meeting invites, and schedule meetings. It also incorporates the three-day view and "Interesting Calendars" features from Sunrise. Files in the Files tab are not stored offline; they require Internet access to view. Outlook mobile temporarily stores and indexes user data (including email, attachments, calendar information, and contacts), along with login credentials, in

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1632-529: The functions of earlier PDAs. Spotlight (software) Spotlight is a system-wide desktop search feature of Apple 's macOS , iOS , iPadOS , and visionOS operating systems. Spotlight is a selection-based search system, which creates an index of all items and files on the system. It is designed to allow the user to quickly locate a wide variety of items on the computer, including documents, pictures, music, applications, and System Settings . In addition, specific words in documents and in web pages in

1683-537: The iOS search ability is limited. The Spotlight screen is opened with a finger-flick to the right from the primary home screen, or, as of iOS 7, by pulling down on any of the home screens. The feature was announced in March 2009 and released with iOS 3.0 in June 2009. The release of iOS 4.0 included the ability to search text messages. In iOS 6 , the folder that an application is inside of is now shown (if applicable). Since

1734-476: The indexed attributes for specific files, allowing the user to specify which files and/or which attributes. The indexes that Spotlight creates can be managed with mdutil , which can erase existing indexes causing them to be rebuilt if necessary or turn indexing off. These utilities are also available on Darwin . Although not widely advertised, Boolean expressions can be used in Spotlight searches. By default if one includes more than one word, Spotlight performs

1785-565: The local storage of the email, while keeping the file plain-text, so that it can be read in any text editor and searched or indexed like any document by any other software. As part of its Trustworthy Computing initiative, Microsoft took corrective steps to fix Outlook's reputation in Office Outlook 2003. Among the most publicized security features are that Office Outlook 2003 does not automatically load images in HTML emails or permit opening executable attachments by default, and includes

1836-880: The mail/item. If the recipient is Outlook/Exchange it can simply discard the incomplete outer message and use the encapsulated data directly, but if the recipient is any other program, the message received will be incomplete because the data in the TNEF attachment will be of little use without the Microsoft software for which it was created. As a workaround, numerous tools for partially decoding TNEF files exist. Outlook does not fully support data and syncing specifications for calendaring and contacts, such as iCalendar , CalDAV , SyncML , and vCard 3.0. Outlook 2007 claims to be fully iCalendar compliant; however, it does not support all core objects, such as VTODO or VJOURNAL. Also, Outlook supports vCard 2.1 and does not support multiple contacts in

1887-405: The mdimport daemon can also index the content of some files, when it has an Importer plug-in that tells it how the file content is formatted. Spotlight comes with importers for certain types of files, such as Microsoft Word , MP3 , and PDF documents. Apple publishes APIs that allow developers to write Spotlight Importer plug-ins for their own file formats. The first time that a user logs onto

1938-496: The missing functionality be added has shown a "Planned" tag since October 2020. In March 2023, Microsoft announced that Outlook for Mac will be available for free. This means that users no longer need a Microsoft 365 subscription or an Office licence to use the program. First released in April 2014 by the venture capital -backed startup Acompli , the company was acquired by Microsoft in December 2014. On January 29, 2015, Acompli

1989-437: The operating system, Spotlight builds indexes of metadata about the files on the computer's hard disks . It also builds indexes of files on devices such as external hard drives that are connected to the system. This initial indexing may take some time, but after this the indexes are updated continuously in the background as files are created or modified. If the system discovers that files on an external drive have been modified on

2040-450: The operators are localized; while users that have their System language set to English may use an "AND", German users, for example, would have to use "UND". The character variants work with any system language. Also while Spotlight is not enabled on the server version of Tiger, it is on the server release of Leopard. In addition, where Spotlight in Tiger had a unique and separate window design, Spotlight in Leopard now shares windows with

2091-430: The regular Microsoft Office package for Mac. Microsoft Entourage was Microsoft's email app for Mac. It was similar to Outlook but didn't work well with Exchange email at first. Over time, it got better at handling Exchange, but it was always a different program than Outlook. Entourage was replaced by Outlook for Mac 2011, which features greater compatibility and parity with Outlook for Windows than Entourage offered. It

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2142-431: The release of Yosemite, Spotlight sends all entered queries and location information to Apple by default. The data is accompanied by a unique identifying code, which Apple claims to rotate every 15 minutes to a new identifier. In response to privacy concerns, Apple has stated that they do not use the data to create profiles of their users, and that query and location information is only shared with their partner, Bing , under

2193-508: The search as if an "AND" was included in between words. If one places a '|' between words, Spotlight performs an OR query. Placing a '-' before a word tells Spotlight to search for results that do not include that word (a NOT query). Currently Spotlight is unable to index and search NTFS volumes shared via SMB . With Mac OS X Leopard , Apple introduced some additional features. With Spotlight in Tiger, users can only search devices that are attached to their computers. With Leopard, Spotlight

2244-429: The search as soon as the user starts typing in a search term, returning items that either match the term, or items that start with the term. The search results can be further refined by adding criteria in a Finder window such as "Created Today" or "Size Greater than 1 KB". Mac OS X Tiger and later also include command line utilities for querying or manipulating Spotlight. The mdimport command, as well as being used by

2295-419: The system itself to index information, can also be used by the user to import certain files that would otherwise be ignored or force files to be reimported. It is also designed to be used as a debugging tool for developers writing Importer plug-ins. mdfind allows the user to perform Spotlight queries from the command line, also allowing Spotlight queries to be included in things like shell scripts . mdls lists

2346-707: The user's computers, including desktop computers , laptop computers, and mobile devices, such a personal digital assistants or smartphones .) Prior to the introduction of the term " Personal digital assistant " ("PDA") by Apple in 1992, handheld personal organizers such as the Psion Organiser and the Sharp Wizard were also referred to as "PIMs". The time management and communications functions of PIMs largely migrated from PDAs to smartphones, with Apple, RIM (Research In Motion, now BlackBerry ), and others all manufacturing smartphones that offer most of

2397-450: The vCard format as a single file. Outlook has also been criticized for having proprietary "Outlook extensions" to these Internet standards. Outlook (both the web version and recent non-web versions) promotes the usage of a proprietary .msg format to save individual emails, instead of the standard .eml format. Messages use .msg by default when saved to disk or forwarded as attachments. Compatibility with past or future Outlook versions

2448-520: Was first announced at the June 2004 Worldwide Developers Conference , and then released with Mac OS X Tiger in April 2005. A similar feature for iPhone OS 3 with the same name was announced on March 17, 2009. Indices of filesystem metadata are maintained by the Metadata Server (which appears in the system as the mds daemon , or mdworker ). The Metadata Server is started by launchd when macOS (formerly Mac OS X, then OS X) boots and

2499-462: Was re-branded as Outlook Mobile—sharing its name with the Microsoft Outlook desktop personal information manager and Outlook.com email service. In January 2015, Microsoft released Outlook for phones and for tablets (v1.3 build) with Office 365 . This was the first Outlook for these platforms with email, calendar, and contacts. On February 4, 2015, Microsoft acquired Sunrise Calendar ; on September 13, 2016, Sunrise ceased to operate, and an update

2550-556: Was released to Outlook Mobile that contained enhancements to its calendar functions. Similar to its desktop counterpart, Outlook mobile offers an aggregation of attachments and files stored on cloud storage platforms; a "focused inbox" highlights messages from frequent contacts, and calendar events, files, and locations can be embedded in messages without switching apps. The app supports a number of email platforms and services, including Outlook.com , Microsoft Exchange and Google Workspace (formerly G Suite) among others. Outlook mobile

2601-502: Was retired by Microsoft on May 1, 2018. The functionality was replaced by adding the "Groups node" to the folder list within the Outlook mobile app. Outlook 2007 was the first Outlook to switch from Internet Explorer rendering engine to Microsoft Word 2007 's. This meant that HTML and Cascading Style Sheets (CSS) items not handled by Word were no longer supported. On the other hand, HTML messages composed in Word look as they appeared to

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